How do managers review, lock, and process timesheets for payroll?
Managers get a weekly view of all employee timesheets with draft/submitted/locked/processed counts. Lock individual days or entire weeks to approve them, unlock for corrections, then batch-process locked timesheets and export a payroll CSV.
Updated August 29, 2026 · Verified against TIMESHEETS.md — Status Workflow; FEATURES.md — Timesheet Management; PLATFORM-OVERVIEW.md — Time Tracking
Steps
- 1Open the manager timesheet view and pick the week
- 2Review submitted timesheets per employee per day
- 3Unlock anything that needs correction, or lock days/weeks to approve
- 4Batch process the locked timesheets for payroll
- 5Export the payroll CSV (or rely on the payroll webhook sync)
The manager view
The manager timesheet view shows all employee timesheets by date, with a weekly view and daily breakdown per employee, plus summary statistics — how many timesheets are draft, submitted, locked, and processed.
The approval workflow
- Review submitted timesheets in the weekly view.
- Lock individual days or an entire week to approve them. Locking records who locked and when.
- Unlock any timesheet that needs corrections — Submitted returns to Draft for the employee; Locked returns to Submitted.
- Batch process locked timesheets to finalize them for payroll. Processing is permanent and cannot be reversed.
- Export the payroll CSV for your payroll system. Webhook integration is also available for real-time sync with external payroll systems.
Reminders and rounding
- Email reminders nudge employees for timely submission. Reminder settings are configurable — including a configurable day-of-week and time for the timesheet reminder.
- Time rounding rules (5, 10, or 15 minute intervals) are company-configurable in Business Profile settings and apply consistently across all entries.
Before you start
Timesheets are a module-based feature — the timesheets module must be enabled in company settings before anyone can use them.
What it looks like in WorkSkedge
Frequently asked questions
Can I process a whole week at once?
Yes — managers can lock entire weeks and batch process multiple timesheets in one go.
What happens if I process a timesheet by mistake?
Processed timesheets are permanent payroll records and cannot be reversed. Unlock and correct timesheets before processing.
How do I chase employees who haven't submitted?
Use the email reminder system — the timesheet reminder can be configured for a specific day of week and time.
Timesheets are missing from the menu — why?
The timesheets module is not enabled for your company. An administrator needs to enable it in company settings first.