Scheduling software for contractors
Contractor Scheduling Software for Jobs, Projects, and Field Chaos
WorkSkedge is contractor scheduling software for companies that need to plan jobs, projects, crews, vendors, subcontracts, customer dates, and day-of disruptions from one connected workflow. See committed work and pipeline demand, manage project timelines, recover when the plan breaks, and use AI-assisted scheduling drafts without taking control away from the people running the work.
30-day demo site. No credit card. No sales call required.
Built for contractors planning more than a simple appointment calendar
Owner-operators
See jobs, projects, crew capacity, vendors, customer dates, and pipeline demand without keeping the whole schedule in your head.
Project managers
Use project records, Gantt timelines, milestones, filters, and schedule updates that stay connected to the field plan.
Specialty contractors
Coordinate employees, subcontractors, vendors, qualifications, materials, site delays, and changing project commitments from one operating flow.
Forecasting View
See committed work and pipeline demand before the week is full
The Forecasting View shows upcoming jobs on a single Gantt timeline. It includes committed scheduled work and pipeline work that only has expected dates, so managers can see what is already assigned, what is coming, and where future crew demand is building.
- View Created, Ready, Draft, Assigned, and Active work on the same timeline
- Filter by project, customer, location, employee, role, priority, date range, manager, skills, status, and department
- Use Employee View for committed work only, so crews are not confused by pipeline items
Project Gantt
Plan the project timeline, not just tomorrow's jobs
The Project Gantt is an interactive timeline of every work order on a single project. Contractors can organize project work with optional milestones and groups, then adjust timing in a view built for the full project instead of one isolated schedule entry.
- Use the project name and code, Today chip, status filter, and zoom controls
- Print or export the Gantt chart to PDF for a clean project view
- Sync Gantt changes back to scheduling, dashboards, and field-worker apps
Project management
Keep the job details tied to the schedule
WorkSkedge projects act as the container for the customer, location, contacts, schedule, documents, and job context. You can create, edit, delete, view, filter, and search projects while keeping the scheduled work tied to the correct customer and site.
- Track project name, code, address, customer details, contacts, internal manager, priority, notes, custom fields, and documents
- Use simple Active or Closed status, or an advanced project lifecycle
- Assign up to two project managers and use color coding for visual organization
Subcontracts and vendors
Schedule your crews and outside vendor work in the same operation
A subcontract work order tracks work performed by an outside vendor, including the subcontractor, agreed scope, contract amount, optional not-to-exceed limit, and signed contract document. The same operating flow can assign employees or vendors to the work that needs to move.
- Track subcontract scope, vendor, contract amount, not-to-exceed limit, and signed contract
- Use Vendor Management and Purchase Orders in the Operate tier
- Keep subcontract and vendor work connected to the project instead of managing it in a separate spreadsheet
Disruption recovery
Recover when cancellations, no-shows, overruns, or delays break the plan
A disruption is anything that breaks the schedule: a customer cancellation, crew no-show, work overrun, material delay, permit hold, weather problem, or equipment issue. WorkSkedge lets the team log the disruption, raise a gate signal, set severity, track status, record an expected clear time, and flag downstream work on the same project.
- Classify severity as low, normal, high, or urgent
- Track disruption status as open, acknowledged, resolved, or dismissed
- Protect running work, backfill on site, run short-handed, shuffle lower-priority work, push work out, hold the job, or escalate to a phone call
AI-assisted planning
Let AI Foreman draft schedule options while humans stay in control
AI Foreman and Advanced Dispatch can help read the current schedule, available crews, disruptions, job status, project demand, and unscheduled work to draft schedule options. Dispatchers still review the plan, resolve conflicts, and commit changes before they reach the field or the customer.
- Draft recovery plans instead of rebuilding the board by hand
- Re-check conflicts before changes are committed
- Keep approvals, customer communication, and final schedule decisions with your team
Why contractor scheduling needs more than a calendar
Contractors schedule around people, projects, vendors, scope, customer expectations, and disruptions. WorkSkedge keeps those details together.
Forecasting view
See committed and pipeline work on a Gantt timeline so future demand is visible before it becomes tomorrow's emergency.
Project Gantt
Plan work inside the project timeline with milestones, groups, status filters, zoom controls, and PDF export.
Vendor-ready
Track subcontractor scope, contract amount, optional not-to-exceed limits, signed contracts, vendors, and purchase orders.
Disruption cascade
Log the problem, flag downstream work, protect active jobs, backfill crews, hold work, or escalate when a call is needed.
Human-approved AI
AI Foreman can draft schedule and recovery options, but people review and commit every change.
Connected field workflow
Schedule changes sync back to dashboards and field-worker apps, so the office and field work from the same plan.
A contractor scheduling routine that works across jobs and projects
Use one operating rhythm for future planning, daily dispatch, and disruption recovery.
- 01
See demand
Open forecasting to compare committed scheduled work with pipeline jobs, expected dates, filters, and upcoming crew demand.
- 02
Plan the project
Use the Project Gantt to organize project work, milestones, groups, status filters, and schedule changes that sync back to the field.
- 03
Coordinate resources
Assign employees or vendors to the right work while keeping project details, customer context, subcontracts, and documents connected.
- 04
Recover and commit
Log disruptions, review the recovery cascade, draft changes, resolve conflicts, and commit the approved schedule.
How WorkSkedge pricing works
Prices are per team, not per seat. Operate is a flat $149/mo for up to 5 users, $269/mo up to 10, and $399/mo up to 20 — then $14 per additional user per month. Figures quoted on this page use the bundle noted next to them. See the full ladder for your team size.
Contractor scheduling software questions
What is contractor scheduling software?+
Contractor scheduling software helps trade and construction businesses plan jobs, projects, crews, vendors, customer dates, and schedule changes. WorkSkedge connects scheduling to projects, work orders, subcontracts, dispatch, forecasting, field updates, and job context instead of treating the calendar as a standalone tool.
How is contractor scheduling different from a basic calendar?+
A basic calendar stores dates. Contractor scheduling has to account for job readiness, project timelines, crews, skills, customer locations, vendors, materials, delays, no-shows, overtime risk, and downstream work. WorkSkedge keeps those operational details tied to the schedule.
Can WorkSkedge schedule both jobs and projects?+
Yes. WorkSkedge schedules work orders that belong to projects. That lets contractors talk about day-to-day jobs while still keeping them tied to project records, customer locations, contacts, managers, documents, and lifecycle status.
What is the Forecasting View used for?+
The Forecasting View shows committed scheduled work and pipeline expected-date work on one Gantt timeline. Managers can filter by project, customer, location, employee, role, priority, date range, project manager, skills, status, and department to understand future workload and team demand.
Does WorkSkedge have a project Gantt chart?+
Yes. The Project Gantt shows every work order on a single project with optional milestones and groups. It includes the project name and code, a Today chip, status filter, zoom controls, and print or PDF export. Changes update the underlying work order and re-sync scheduling, dashboards, and field-worker apps.
Can contractors schedule subcontractors or vendors?+
Yes. A subcontract work order can track outside vendor work, including the subcontractor, agreed scope, contract amount, optional not-to-exceed limit, and signed contract document. Vendor Management and Purchase Orders are included in the Operate tier.
How does WorkSkedge handle customer cancellations, no-shows, overruns, and material delays?+
Teams can log disruptions and gate signals for issues such as customer cancellations, crew no-shows, work overruns, material delays, permit holds, weather, and equipment being down. Each disruption is tied to one work order with severity, status, expected clear time, and downstream impact visibility.
Can WorkSkedge put work on hold and free the crew?+
Yes. When the recovery path requires a hold, WorkSkedge can put the affected work on hold, clear future schedules for that work, and release the crew so they can be reassigned.
Can AI Foreman automatically change the schedule?+
No. AI Foreman can help draft schedule and recovery options using the current schedule, disruptions, crew availability, and unscheduled work, but a person reviews and commits the plan before the schedule changes.
Can field and office teams see schedule changes from the same system?+
Yes. Changes made through scheduling and the Project Gantt re-sync to the scheduler, dashboards, and field-worker apps so the office and field are working from the same updated plan.
Help Center
See contractor scheduling workflows in the app
Product guides for project setup, scheduling, dispatch, conflicts, and live changes.
- Set up a project before creating work ordersSet up the customer, job-site location, contacts, managers, status, and project context before scheduling work.Read the guide
- Create a work orderAdd the job record, expected dates, resource requirements, scope, materials, and equipment before scheduling.Read the guide
- Build and commit a draft scheduleCreate a proposed plan, review it for conflicts, and commit it when the crew plan is ready.Read the guide
- Use the live dispatch boardSee day-of crew lanes, live assignment status, available crew, and work that needs dispatch attention.Read the guide
- Reschedule or reassign a jobMove work when sick calls, materials, weather, site conditions, or customer timing force the plan to change.Read the guide
Keep exploring
AI Scheduler
Automated crew dispatch, customer date confirmation, and disruption recovery.
Construction scheduling software
Plan crews, disruptions, customer dates, and project demand across the business.
Crew scheduling software
Build qualified teams around time off, skills, certifications, travel, and workload.
Construction software
See how scheduling connects to field work, job costing, invoicing, and operations.
Dispatch and scheduling
Explore the WorkSkedge product tour for live dispatch boards and scheduling workflows.
Plan the work before the schedule breaks
Use contractor scheduling software that connects jobs, projects, vendors, forecasting, disruptions, and human-approved AI planning in one workflow.
Launch Your Demo