# How do managers review, lock, and process timesheets for payroll?

> Managers get a weekly view of all employee timesheets with draft/submitted/locked/processed counts. Lock individual days or entire weeks to approve them, unlock for corrections, then batch-process locked timesheets and export a payroll CSV.

- Product: WorkSkedge
- Section: Timesheets & Time Tracking
- Canonical: https://workskedge.com/help/timesheets/review-and-process-timesheets-for-payroll
- Updated: 2026-08-29T21:34:24.305643+00:00
- Source: TIMESHEETS.md — Status Workflow; FEATURES.md — Timesheet Management; PLATFORM-OVERVIEW.md — Time Tracking
- Keywords: approve timesheets, lock timesheet, batch process, payroll export, CSV, manager review, reminders

## Steps

1. Open the manager timesheet view and pick the week
2. Review submitted timesheets per employee per day
3. Unlock anything that needs correction, or lock days/weeks to approve
4. Batch process the locked timesheets for payroll
5. Export the payroll CSV (or rely on the payroll webhook sync)

## The manager view

The manager timesheet view shows all employee timesheets by date, with a weekly view and daily breakdown per employee, plus summary statistics — how many timesheets are draft, submitted, locked, and processed.

## The approval workflow

1. **Review** submitted timesheets in the weekly view.
2. **Lock** individual days or an entire week to approve them. Locking records who locked and when.
3. **Unlock** any timesheet that needs corrections — Submitted returns to Draft for the employee; Locked returns to Submitted.
4. **Batch process** locked timesheets to finalize them for payroll. Processing is permanent and cannot be reversed.
5. **Export the payroll CSV** for your payroll system. Webhook integration is also available for real-time sync with external payroll systems.

## Reminders and rounding

- **Email reminders** nudge employees for timely submission. Reminder settings are configurable — including a configurable day-of-week and time for the timesheet reminder.
- **Time rounding rules** (5, 10, or 15 minute intervals) are company-configurable in Business Profile settings and apply consistently across all entries.

## Before you start

Timesheets are a module-based feature — the `timesheets` module must be enabled in company settings before anyone can use them.

## Screenshots

- Weekly Timesheet Grid in WorkSkedge Manage Timesheets listing employees and daily hours: https://workskedge.com/api/public/help-image/app/manage-timesheets.webp

## FAQ

### Can I process a whole week at once?

Yes — managers can lock entire weeks and batch process multiple timesheets in one go.

### What happens if I process a timesheet by mistake?

Processed timesheets are permanent payroll records and cannot be reversed. Unlock and correct timesheets before processing.

### How do I chase employees who haven't submitted?

Use the email reminder system — the timesheet reminder can be configured for a specific day of week and time.

### Timesheets are missing from the menu — why?

The timesheets module is not enabled for your company. An administrator needs to enable it in company settings first.